Terms of Service

These Terms of Service (the Terms) are a contract between you and Edit Square Ltd. They apply whenever you use Edit Square, whether or not you have an account. Please read them; the short version below is a summary, not a substitute for the full text.

In short

• You can use the editor at app.editsquare.com for free without an account. Free work is stored in your browser only, and free exports are limited to 720p with a watermark.
• Paid plans add cloud saving, team seats, higher-resolution exports without a watermark, cloud rendering and other features. Plans renew automatically until you cancel.
• You own everything you make. We only use your content to run the service for you. We never publish it, and we do not use it to train AI models.
• You are responsible for having the rights to anything you upload, and for how you use what you export.
• We provide the service with reasonable skill and care but, like all software, it is not guaranteed to be perfect. Our liability to you is limited as set out in section 15.
• These Terms are governed by the law of England and Wales.

1. Who we are

Edit Square is operated by Edit Square Ltd, a company registered in England and Wales under company number 09971898, with its registered office at 71-75 Shelton Street, London, United Kingdom, WC2H 9JQ (Edit Square, we, us, our).

You can contact us at hello@editsquare.com.

2. What these Terms cover

These Terms cover all of our products and services (together, the Services), including:

• the Edit Square editor at app.editsquare.com (the Editor);
• the account dashboard at dashboard.editsquare.com, including team management, billing, project management, cloud rendering, template forms, API keys and webhooks;
• the player at play.editsquare.com;
• our public API and any command-line or integration tools we publish; and
• our website at editsquare.com.

Our Privacy Policy explains how we handle personal data and forms part of these Terms. If you are a business using Edit Square to process personal data belonging to other people, the Data Processing Addendum in the Schedule also applies.

If your organisation has signed a separate written agreement with us (for example an Enterprise agreement), that agreement takes priority over these Terms where the two conflict.

3. Agreeing to these Terms

By using the Services, creating an account, or purchasing a plan, you agree to these Terms. If you do not agree, you must not use the Services.

The Editor can be used without an account. If you use it without an account, these Terms still apply to your use of it.

You must be at least 16 years old to use the Services. If you are under 18, you may only purchase a plan with the permission of a parent or guardian.

If you use the Services on behalf of a company or other organisation, you confirm that you have authority to bind that organisation to these Terms, and “you” in these Terms means both you and the organisation.

4. Some definitions

• Account means a registered Edit Square account, together with the organisation, teams and workspaces created under it.
• Content means anything you upload to, create in, or store on the Services: videos, images, audio, fonts, text, project files, templates you build, form responses, API inputs and anything else you or your team members provide.
• Outputs means the videos, images and other files you export or render from the Services using your Content.
• Edit Square Materials means everything we provide: the software, the Editor, the website, our starter templates, presets, effects, sample content, documentation, branding and any other material that is not your Content or Third-Party Content.
• Third-Party Content means content made available through the Services by someone other than us or you, such as stock media from Pexels and fonts from the Google Fonts library.
• Plan means a Free, Individual, Premium, Team or Enterprise plan, or any other plan we offer, as described on our pricing page.
• Credits means the units consumed by cloud rendering and other metered features, as described in your dashboard and on our pricing page.

5. The Services

5.1 Free use

Anyone can use the Editor without an account, at no charge. When you use it this way:

• your project is kept in your browser’s session storage only. It is not sent to or stored on our servers, and it is discarded when you close the browser. You are responsible for exporting anything you want to keep;
• exports are limited to 720p and carry an Edit Square watermark; and
• cloud features (saving, teams, cloud rendering, API and so on) are not available.

We may change the limits of free use at any time.

5.2 Paid plans

Paid plans add features such as cloud storage for your projects, team seats and workspaces, exports at higher resolutions without a watermark, cloud rendering, template forms, API access, webhooks and Credits. The features, limits and prices of each plan are set out on our pricing page and in your dashboard, and form part of these Terms. Where we describe limits (such as included storage, seats or Credits) they are hard limits: we will not charge you for exceeding them, but the feature will stop working until you upgrade or the limit resets.

5.3 Credits

Some features, such as cloud rendering, consume Credits. Your plan includes a monthly allowance of Credits, and you can buy additional Credits as an add-on. Credits reset each billing period, do not roll over, and have no cash value. Credits consumed by a render are not returned unless the render failed for a reason within our control.

5.4 Cloud rendering and the API

Cloud renders run on our infrastructure, which may be operated by third-party providers. Rendering times depend on the project and on demand. API keys and webhook secrets are confidential: you must keep them secure and are responsible for all use of the Services under them. We may apply rate limits to the API.

5.5 Templates and template forms

We provide starter templates that you can use as the basis for your own projects. Templates are Edit Square Materials, licensed to you under section 9.2. Template forms let you turn a project of your own into a fill-in form; the responses are your Content.

5.6 Third-Party Content

The Services let you search and use stock photos and videos from Pexels, and fonts from the Google Fonts library. That content is licensed to you directly by its provider under its own licence terms (for Pexels, the Pexels licence; for Google Fonts, the open licence attached to each family). We do not own it, do not guarantee that it will remain available, and are not responsible for it. You are responsible for checking that your use complies with the relevant licence.

5.7 Changes to the Services

We improve the Services continuously. We may add, change or remove features, and may retire a plan, with reasonable notice where the change would materially reduce what you are paying for. If a change materially reduces the Services you are paying for, you may cancel and receive a pro-rata refund of any fees paid in advance for the period after the change takes effect.

6. Accounts and teams

6.1 Your account

To use paid features you need an account. You must give us accurate information and keep it up to date. Accounts are for one person each; you may not share your login. Keep your password and any sign-in links or codes secure. You are responsible for everything done through your account, and must tell us promptly at hello@editsquare.com if you think it has been compromised.

6.2 Organisations and teams

An account may contain one or more workspaces (Teams). Account and Team administrators can invite members, manage projects and change billing. Members of a Team can see and edit that Team’s projects. If you administer an account, you are responsible for the people you invite and for their compliance with these Terms. If you join someone else’s account, they control that account and the Content in it, including if they remove you.

6.3 Seats

Plans include a number of seats. Each person who uses the account needs a seat, and additional seats are charged as set out on the pricing page.

7. Fees, renewal and cancellation

7.1 Payment

Fees are shown on the pricing page in the currency stated there, and are exclusive of VAT and other taxes unless stated otherwise. Payment is taken by card through our payment provider, Stripe. By providing payment details you authorise us and Stripe to charge the fees for your plan, and for any add-ons or seats you or your administrators add, until you cancel. Stripe’s terms apply to the payment itself.

7.2 Buying before you have an account

You can buy a plan on our website before you have an account. In that case your contract with us is formed when your payment is accepted. We will then set up your account and email you a sign-in link. These Terms apply from the moment you pay.

7.3 Automatic renewal

Plans renew automatically at the end of each billing period (monthly or annual) until cancelled. We will charge the payment method on file. If a payment fails we will let you know and may retry; if it is still unpaid after a reasonable time we may downgrade or suspend the account until it is paid.

7.4 Cancelling

You can cancel your plan at any time from your dashboard. Cancellation takes effect at the end of the current billing period. You keep access to paid features until then. After that, your account moves to the Free plan: your projects are retained for a period so that you can export them or resubscribe, but cloud features stop working and exports return to free-plan limits. We may delete projects that remain in a lapsed account after a reasonable period, and will give you notice before we do.

7.5 Refunds

Except as set out in these Terms or required by law, fees are non-refundable and we do not give refunds or credits for partial billing periods, unused seats, unused Credits or unused storage.

If you are a consumer (an individual buying for purposes outside your trade, business or profession), you have a legal right to cancel within 14 days of your first purchase. Because the Services start immediately, if you cancel within that period we will refund what you paid less a proportionate amount for the period you had access. This right does not apply to renewals.

7.6 Price changes

We may change our prices. We will give you at least 30 days’ notice by email before a price change applies to your plan. If you do not agree with the change you may cancel before it takes effect.

8. Your Content

8.1 You own it

You retain all rights in your Content and your Outputs. We do not claim ownership of either.

8.2 The licence you give us

So that we can run the Services, you grant us a worldwide, non-exclusive, royalty-free licence to host, store, copy, transmit, process, render, generate thumbnails and previews of, back up and display your Content, and to pass it to the service providers that help us do those things, in each case only as needed to provide the Services to you and your team, to keep them secure, and to comply with the law. This licence ends when you delete the Content or close your account, except for copies in backups, which are removed in the normal cycle of our backup systems, and except where we are required to keep it by law.

We will never publish your Content or Outputs, use them in our marketing, or make them visible to other users, unless you ask us to or do so yourself (for example by sharing a project with a team). We will not use your Content or Outputs to train AI models.

8.3 Your responsibilities

You are responsible for your Content and your Outputs, and for how you and your team use them. You confirm that you have all the rights and permissions needed for us to use your Content as described in these Terms, and that your Content, and your use of the Services, will not infringe anyone’s rights or break any law.

8.4 Edit history

Cloud projects keep a history of edits so that changes can be synced between collaborators and recovered. That history is part of your Content and is kept for as long as the project exists.

8.5 Deletion and backups

When you delete a file it is permanently deleted after a short grace period. When you delete a project or a render it is removed from your account straight away and permanently deleted in our next monthly purge. Copies may remain in backups until those are overwritten. You are responsible for keeping your own copies of anything you cannot afford to lose. We recommend exporting important projects regularly.

9. Licences from us to you

9.1 Licence to use the Services

We grant you a limited, non-exclusive, non-transferable, revocable licence to access and use the Services for your own purposes, in accordance with these Terms and your plan.

9.2 Licence to Edit Square Materials in your Outputs

You may use our templates, presets, effects and other Edit Square Materials within the Services and in the Outputs you make with them, for any purpose, including commercial purposes, for as long as you comply with these Terms. You may not extract, resell, redistribute or make available our templates or other Edit Square Materials on their own, outside of an Output you have created.

9.3 Watermarks

Outputs made on the Free plan carry an Edit Square watermark. You may use those Outputs as you wish, but you must not remove, obscure or alter the watermark.

9.4 Our intellectual property

The Services and the Edit Square Materials, and all intellectual property rights in them, belong to us or our licensors. Apart from the licences set out above, these Terms do not give you any rights in them. You may not use our name, logo or branding without our written permission.

9.5 Feedback

If you send us suggestions or feedback, we may use them without any obligation to you.

10. Acceptable use

You must not, and must not allow anyone else to:

• use the Services to store, create, distribute or transmit anything that is unlawful, infringing, defamatory, harassing, sexually explicit involving minors, or that promotes violence or discrimination;
• use the Services in a way that breaks the law, including data protection, privacy, advertising, consumer or export laws;
• upload malware or anything designed to interfere with the Services or anyone’s systems;
• try to gain unauthorised access to the Services, other accounts, or our systems, or to probe or test their security without our written permission;
• copy, modify, reverse engineer or attempt to extract the source code of the Services, except where the law expressly allows it;
• scrape, crawl or bulk-download the Services or the Edit Square Materials, or use them to build a competing product;
• resell, sublicense or provide the Services to third parties as a service bureau, except that you may use the Services to produce Outputs for your clients;
• share accounts, circumvent seat or usage limits, or remove watermarks;
• use the API or automated tools in a way that places unreasonable load on the Services; or
• use the Services to create deceptive deepfakes, impersonate people without consent, or generate content intended to mislead in a way that could cause harm.

We may remove Content and suspend or terminate access where we reasonably believe this section has been breached.

11. Third-party services and links

The Services rely on third-party providers (listed in our Privacy Policy) and may link to third-party websites. We are not responsible for third-party websites, and your use of Third-Party Content is governed by its provider’s terms.

12. Availability and support

We aim to keep the Services available at all times but do not guarantee uninterrupted or error-free operation. We may suspend the Services for maintenance, upgrades or security reasons, and will try to give notice for planned downtime. Support is provided by email at hello@editsquare.com. Enterprise customers may have separate support and availability commitments in their agreement.

The Editor is browser software: it needs a reasonably modern desktop browser, a capable graphics card and a stable internet connection. Rendering happens on your device unless you use cloud rendering. We are not responsible for problems caused by your hardware, browser, network or other software.

13. Suspension and termination

13.1 By you

You can stop using the Services at any time. You can cancel a paid plan under section 7.4, and delete your account from the dashboard. Deleting an account permanently deletes its Content after the grace period described in section 8.5.

13.2 By us

We may suspend or terminate your access, with notice where reasonable, if you materially breach these Terms, if fees are unpaid, if we are required to by law, if your use presents a security or legal risk, or if we withdraw the Services (in which case we will give at least 30 days’ notice and refund any fees paid in advance for the period after withdrawal).

13.3 Effect

When your access ends, the licences in section 9 end, and we may delete your Content in accordance with section 8.5. Sections that by their nature should survive, including 8, 9.4, 14, 15, 16 and 17, continue to apply.

14. Warranties

We will provide the Services with reasonable skill and care. Otherwise, to the fullest extent permitted by law, the Services and the Edit Square Materials are provided “as is”, and we exclude all other warranties and conditions, express or implied, including any warranty that the Services will meet your requirements, be uninterrupted, secure or error-free, or that Outputs will be fit for any particular purpose.

Nothing in this section affects rights that consumers have by law, including under the Consumer Rights Act 2015.

15. Liability

15.1 What we do not exclude

Nothing in these Terms limits or excludes our liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot be limited or excluded by law.

15.2 Losses we are not responsible for

Subject to 15.1, we are not liable, whether in contract, tort (including negligence), breach of statutory duty or otherwise, for any: loss of profits, revenue, business, contracts or anticipated savings; loss of or damage to data or Content (beyond restoring from our backups where we can); loss of goodwill; or any indirect or consequential loss.

15.3 Cap

Subject to 15.1, our total liability to you arising out of or in connection with the Services in any 12-month period is limited to the greater of (a) the fees you paid us in that period and (b) £100.

15.4 Consumers

If you are a consumer, sections 15.2 and 15.3 do not limit our liability for losses that were a foreseeable result of our breaking these Terms or failing to use reasonable care and skill. We are not responsible for losses that were not foreseeable, that were caused by something outside our control, or that relate to a business use of the Services.

16. Indemnity

If you use the Services for business purposes, you will indemnify us against any claims, losses, damages and costs (including reasonable legal fees) arising from your Content, your Outputs, your breach of these Terms, or your or your team’s use of the Services in breach of the law or of someone else’s rights.

17. Confidentiality

Each of us will keep the other’s confidential information confidential and use it only for the purposes of these Terms, except where it is already public, was already known, is independently developed, or must be disclosed by law. Your Content is your confidential information.

18. Data protection

We process personal data as described in our Privacy Policy. If you use the Services on behalf of a business and your Content contains personal data about other people (for example, people appearing in your videos, or responses to template forms), you are the controller of that data and we process it on your behalf as a processor, under the Data Processing Addendum in the Schedule.

19. Changes to these Terms

We may update these Terms from time to time, for example to reflect new features or changes in the law. The current version is always at editsquare.com/terms, with the date it was last updated. If we make a material change we will tell you, by email if you have an account, at least 14 days before it takes effect. If you continue to use the Services after that date, you accept the updated Terms. If you do not accept them, you may cancel under section 7.4.

20. General

• Assignment. You may not transfer your rights under these Terms without our written consent. We may transfer ours to a successor of our business, and will tell you if we do.
• Events outside our control. Neither of us is liable for failing to perform because of events outside our reasonable control, such as outages of third-party providers, internet failures, or natural disasters.
• Entire agreement. These Terms, the Privacy Policy and the pricing page are the entire agreement between us about the Services and replace any earlier terms.
• Severability. If any part of these Terms is found to be unenforceable, the rest continues to apply.
• No waiver. If we do not enforce a right immediately, we can still enforce it later.
• Third parties. Nobody other than you and us has any rights under these Terms.
• Notices. We will send notices to the email address on your account. You can send notices to us at hello@editsquare.com.
• Governing law. These Terms and any dispute arising from them are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction. If you are a consumer living elsewhere in the UK or in the EU, you also benefit from any mandatory protections of the law of the country where you live, and may bring proceedings in the courts there.

Schedule: Data Processing Addendum

This Schedule applies where you are a business customer and your Content includes personal data about other people (Customer Personal Data). Terms such as controller, processor, data subject, personal data and processing have the meanings given in Data Protection Law.

1. Roles. You are the controller of Customer Personal Data and we are your processor. You are responsible for having a lawful basis for the processing and for giving any notices to data subjects that the law requires.
2. Data Protection Law means the UK GDPR, the Data Protection Act 2018, the EU GDPR where it applies, and any laws that replace or supplement them.
3. Details of processing. Subject matter: the Services. Duration: for as long as you use the Services and until deletion under section 8.5 of the Terms. Nature and purpose: hosting, storing, rendering, syncing, backing up and otherwise processing Content as needed to provide the Services. Categories of data subjects and data: as determined by you; typically people appearing in or named in your videos, images, audio, project files and form responses.
4. Our obligations. We will: process Customer Personal Data only on your documented instructions (which include these Terms and your use of the Services), unless required by law, in which case we will tell you unless the law prevents it; ensure that people who process it are bound by confidentiality; implement appropriate technical and organisational security measures; assist you, taking into account the nature of the processing, with data subject requests, security, breach notification and impact assessments, at your reasonable cost where the request is more than trivial; notify you without undue delay after becoming aware of a personal data breach affecting Customer Personal Data; delete or return Customer Personal Data at the end of the Services, subject to section 8.5 of the Terms and any legal retention requirement; and make available the information reasonably necessary to demonstrate compliance, including allowing audits that are reasonable in scope and frequency and are subject to confidentiality.
5. Sub-processors. You authorise us to use the sub-processors listed in our Privacy Policy. We will keep that list up to date and give you at least 14 days’ notice of new sub-processors by updating it, during which you may object on reasonable data-protection grounds; if we cannot resolve the objection, you may terminate the affected Services. We remain responsible for our sub-processors’ performance.
6. International transfers. Where we transfer Customer Personal Data outside the UK or the EEA, we will do so only under a lawful transfer mechanism, such as adequacy regulations, the UK International Data Transfer Agreement or Addendum, or the EU Standard Contractual Clauses.
7. Precedence. If there is a conflict between this Schedule and the rest of the Terms in relation to Customer Personal Data, this Schedule applies.